Privacy Policy

This Privacy Policy describes how personal data of users accessing the Dataroom (“Users”) is collected and processed.

Data Controller

The controller of personal data processed in connection with the Dataroom is:

[Insert Entity Name], [registered address] (“we”, “us”, “our”).

Personal Data Collected

We may collect and process:

Name, email address, employer/organisation
Login details and access permissions
Usage data (e.g., pages viewed, time spent, downloads)
Technical information (IP address, device and browser type)

Purpose of Processing

Personal data is processed for the following purposes:

To provide secure access to the Dataroom
To monitor and manage user activity and permissions
To maintain platform security, audit trails and compliance
To communicate with Users in relation to the Transaction

Legal Basis

Processing is carried out on the basis of:

Legitimate interests (to manage the Transaction and ensure data security)
Compliance with legal obligations

Disclosure of Data

Personal data may be shared with:

Our professional advisers
Dataroom service providers (acting as data processors)

All third parties are required to maintain data confidentiality.

Where you have entered into a separate confidentiality agreement with Aviva Investors Global Services Limited in connection with the Transaction, the terms of that confidentiality agreement shall prevail in the event of inconsistency with these terms.

Data Retention

Personal data will be retained only for as long as necessary for the Transaction and any associated legal or regulatory requirements.

User Rights

Under applicable data protection law, Users have rights including access, rectification, restriction, and deletion where appropriate. Requests may be sent to: [contact email].

Updates to this Policy

We may update this Privacy Policy from time to time. The latest version will be made available in the Dataroom.